Project Execution Plan Template Excel

Looking for a project execution plan template? MS Excel-based project execution plan templates for project planning & documentation. It specifies the project’s scope, quality standards, and cost. The company must organize its resources, people, and plans to achieve these goals.

A project schedule template helps to able to tell about everything you need to know about your project at first glance.

Project schedule provides a general overview of your project such as timeline, project tasks, assignment team members and dependencies.

A timeline is an overview of important events, a detail agenda or a schedule of activities that conveys information like due dates, milestones and ongoing tasks for any project tasks.

The project execution plan—not merely a timeframe chart—describes when, how, and by what means the targeted goals must be achieved. It may cover project cost, corporate benefit, and product quality.

What is Project Execution Plan Template?

A project timeline map outs what needs to be complete before a complete tasks can commence and keep everything ticking along nice. Timeline can also help to show how events in the history are related. Timeline can cover a short amount of time in detail. It is tool to organize information.

Benefits of project schedule

1. Establishes a project timeline
2. Monitor team performance
3. Simplifies the project management process
4. Promotes best practices
5. Ensure consistency
6. Task list template
7. Gantt chart template
8. Project timeline template

Related Template: Project Implementation Plan Template

Templates Included in Project Execution Planning?

Check out some essential templates in the project execution phase “A Part of Project Life-Cycle Planning”

1. Quality Management Plan
2. Issues Log Template
3. WBS Template
4. Stakeholder Analysis Template
5. Gantt chart
6. Communication plan Template
7. Risk Mitigation

Project Execution Plan Template (General Template Types)

The template includes the following:

1. Project Name
2. Project Location
3. Company
4. Contact Name
5. Mailing Address
6. Email
7. Phone
8. Project Scope
9. Project Goals
10. Quality Specifications
11. Technical Specifications
12. Resource Allocation

Project Schedule

• Event
• Projected Start
• Projected End

Resource Allocation Execution Plan

Resource allocation is the process of identifying all your available resources such as its labor or monetary, then strategically assigning them to tasks that enable these to do best task. The Allocation is the more generic concept of management.

There are some following tips to help you with your resource allocation when manage a project.

1. Define your project scope
2. Estimate what project resources need
3. Assess your Current Resource Utilization
4. Create a resource allocation plan
5. Keep tracks of your project resources.

Construction Execution Template

The template encompasses the following information:

1. Project Name
2. Project Deliverable
3. Scope Statement
4. Project Manager
5. Start Date
6. End Date
7. Overall Progress
8. At Risk
9. Task Name
10. Assigned To
11. Start Date
12. End Date
13. Duration In Days

Status

• Not Started
• In Progress
• Complete
• On Hold
• Overdue
• Needs Review

Engineering Project Execution Plan Template

The template incorporates the following information:

1. Project Name
2. Project Deliverable
3. Scope Statement
4. Project Manager
5. Start Date
6. End Date
7. Overall Progress

Types

1. Continuous (it takes steady intake of the resource necessary)
2. One-Time (it indicates that resources are only assigned)

Resources allocation is the process to identify and manage the resources in a project. Resources are distributes among population, individual and programs.

Levels

Micro

Micro-level

Phases

1. Planning, budgeting, Programming and Executing process
2. Congressional budget enactment process
3. The apportionment of appropriated funds

Budget execution

Basic Execution Allocation Decision

It is the choice of which items to fund in the plan and what level of funds in it should receive and which to leave unfunded.

Resource allocation involves balancing competing needs and priorities and determines the best course of action to maximize the use of limit resources.

How to allocate resources on a project?

1. Plan
2. Gauge availability
3. Schedule
4. Track
5. Evaluate

Benefits

. Collaboration

. Efficiency

. Team morale

. Cost reduction

Scope Execution Plan  Management

‘Scope’ is the term to use in the project managements refers to the totality of the outcomes, benefits and the work requirements. Scope management is the process identifies and documents all project objectives, goals, deliverables, deadlines and budget during the project planning.

Key parts

1. Approach
2. Roles and responsibilities
3. Scope verification
4. Scope control
5. Work Breakdown Structure

Functions

. Planning

. Organizing

. Staffing

. Leading

. Control

Project scope requirement specifies the capabilities, features or attributes of the project deliverables. Stakeholders are needs and wishes are analyzing to drive the requirements.

Quality Assurance Execution Plan and Control

Quality assurance is the guidelines, polices and procedure to make a high quality product.

1. Quality control is the process of product’s actual review during production to ensure it is created to the highest standards.
2. Quality assurance focuses on the process and procedure that improve quality, training, monitoring, documentation and audits.

Quality control focuses on the product to find defects that remain after development. It also finds the issues in a variety of ways including software testing and canary testing.

Types of Quality Execution Plan Assurance

1. Pre-production inspection
2. During production inspection
3. Pre-shipment inspection
4. Container loading/loading inspection

Examples of Quality Control

1. Customer service review
2. Questionnaires
3. Surveys
4. Inspection
5. Audits

Risk Management

Risk management is a process of analysis, identification, acceptance or mitigation of uncertainty in investment decision. Risk management strategies include avoidance, retention, transferring, sharing and loss prevention and reduction.

Steps

. Identifying risk

. Assessing risk

. Creating a plan to mitigate

. Implementation

. Evaluating

These risks stem from the variety of sources including financial uncertainties, legal liabilities, strategic management errors, technology issues, accident or natural disasters.

Risk Identification Tools

1. Documentation review
2. Interviewing
3. Brainstorming
4. Root cause analysis
5. SWOT analysis
6. Assumption analysis
7. Employee feedback
8. Risk register

Communication Execution Plan

Communication plan often lists when certain communications need to happen. A communication plan is an outline of how you are going to communicate important, ongoing project information to key stakeholder.

How to develop a communication plan?

1. Identify the purpose
2. Identify your audience
3. Consider your resources
4. Plan and design your message
5. Plan for obstacles and emergencies
6. Strategize
7. Create an action plan

Elements

. Context

. Measurable and Specific goals

. Outcomes

. Key messages

. Communication Platform

Team roles and responsibilities

Roles and responsibilities are defining what each person is expects to do, how they should do and when. Team roles and responsibilities are tasks and function that each team member is assign to complete in order to reach the team’s goals and objectives.

Roles

1. Leader
2. Facilitator
3. Coach
4. Member

Elements

. Communication

. Collaboration

. Conflict

. Decision making

Budget and cost management Execution

A budget is a basically a financial plan for a defined period as a year. A budget gives an overview of the project’s total and recurring costs.

Cost management is the process of planning and controlling the costa associate with a running business.

The cost estimate shows how much each work package will cost while the budget shows how the costs will be spread out over the period.

Functions

1. Evaluating
2. Estimating
3. Monitoring
4. Budgeting
5. Analyzing
6. Forecasting
7. Reporting

 Procurement and Vendor Management

Procurement is a process of acquiring goods and services from an external source.

Vendor management is a process of managing relationship with vendors who provides the services to the organization.

Having a vendor management process enables the procurement team to evaluate the vendors, source and obtain the price information, gauge your quality, evaluate vendor performance against organizational standards. It also may sure that the payments are made on time.

Stakeholder engagement

A stakeholder engagement strategy identifies the needs of key group and the sponsor plays a vital role. It ensures that business needs are met.

Stakeholder engagement is systematic identification, analyzing, planning and implementation of actions design to influence the stakeholders.

Key Principles 

1. Understand
2. Constant early
3. Human resource also
4. Plan it
5. Relationship
6. Part of managing risk
7. Compromise
8. Understand what success.

Levels

. Informing

. Consulting

. Involving

. Collaboration

Change Control

A change control process considers the scale and complexity of change for streamline process. In that procedure which all requests to change the approve baseline, program or portfolio captures, evaluate then approval, reject or defer.

Change initiative scale is digital information, requires the support multiple departments and team members.

Objectives

1. Analyzing the process
2. Making corrective
3. Preventive changes to stop recurring issues

Monitoring and Reporting

Monitoring usually provides an alert or warning for a specific point in project time.

Reporting typically displays information in an organization manner and a greater time spanner.

When you are using a project or business, monitoring and reporting can identify any opportunities to expend. Monitoring and reporting that informs decisions and maintain communication among stakeholders. Project managers can monitor data to determine if work is on task, on budget and deliver on time.

Steps for Monitoring   

1. Designing an efficient strategy
2. Designing an effective Report management system
3. Recommendation for project improvement
4. Ensuring Guidelines and recommendations are followed.

Project Milestones

Milestones represent the completion of a major stage that requires the commitment of a certain amount of time, resource and timeline. A milestones mark as a significant point in time.

Milestones represent key deliverables receive, final plan approval, requirements gathering, design approve, project complete phase.

Health and Safety guidelines

Safety rules are:

1. Always inspect equipment and tools
2. Always use fall protection when working high
3. Stay of out the blind spots of heavy equipment
4. Always wear your seatbelt when in vehicle
5. Never put yourself in the line of fire

ISO Occupational health and safety management system requirement with guidance for use, offers a single, clear framework for all the organization wishing to improve their performances.

Legal and Compliance consideration

Legal compliance is the act of a company adhering a law and polices that are pertinent to the sector within they do business. Laws are the requirements that a company needs to attain before to trade, carry out its services.

Compliance requires hundreds of laws and regulations applicable to the specific type assistance used by the recipient.

Related Template: Gantt Chart in Project Planning

Benefits of Project Execution Planning Template

Excel offers a selection of templates that are useful in the project management industry. The project execution plan template is one of them. Below are a few of the advantages.

1. Prior to project implementation, thorough planning reduces execution time.
2. It thoroughly outlines each and every component of the project.
3. The project’s scope and bounds are also clearly defined in this plan.
4. It lists the project’s stakeholders and competent team members.
5. The members can keep on track throughout the project life cycle by using this as their guide.
6. It makes it possible for you to regularly receive accurate performance reports, which boosts the effectiveness of your project.
7. Establishes the fundamental necessity of team and stakeholder communication.
8. Helps you recognize potential threats and set up a defense mechanism against them.
9. Creates a precise criterion that must be qualified for the items and services included in the execution plan in order to accomplish the desired goals.
10. Oversees every aspect of the project’s activity in full.
11. Sources that can be used to meet the project’s financial needs at each stage.

Communication Plan	Change Management
Issue and Dependency Management	Health, Safety, and Environmental Considerations
Documentation and Reporting	Closure and Evaluation
Approval and Sign-off	Version Control
Gantt Chart or Visual Timeline	Contingency Planning
Monitoring and Control	Lessons Learned

You can download RACI Chart Excel Template

Key Features of Project Execution Plan Template

A project execution plan may include a number of components that enable it to establish a clear and actionable implementation and execution structure. When drafting a project execution plan, take into account the following components:

Technical And Product Standards

• The technical and quality requirements of these processes are a crucial part of carrying out these processes, and the project scope aids in the creation of defined task outputs.
• Finding these standards can aid in the project’s effective completion.

Related Template: Project Execution Plan Template Excel

Conclusion: How project Managers are Using Templates in Project Execution Phase?

Project managers can effectively streamline their project execution plan by using an Excel project execution plan template. Excel’s capabilities and adaptability make it simple to customize and organize data for analysis.

Project managers may efficiently plan, monitor, and carry out projects by including crucial elements such a work breakdown structure, Gantt chart, resource allocation, risk management, and communication plan, which results in successful project outcomes. With a project execution plan template that satisfies the particular needs of your project, you can harness the power of Excel and improve your project management procedures.