Let’s check out how to KPI works in project management? What are the best KPI for project management?

What is project Management KPI Dashboard?

Looking for project KPI dashboard template? Here in this post A project management KPI dashboard is a visual that provides a concise overview of key performance indicators (KPIs) essential for tracking and assessing project progress report template.

Enhance project Visibility?

Its metrics such as project timeline adherence, budget utilization, task completion rates, and team productivity.

  1. This dashboard enables project managers and stakeholders to quickly identify areas of concern, make decisions, and take corrective actions to ensure project success.
  2. By presenting real-time data in a user-friendly format, the KPI dashboard enhances transparency

Communication, and accountability within the project team,

Ultimately leading to more efficient project management and better outcomes.

Check out Project Initiation Plan Template as a related template.

What are the best project management KPI Template for Project management?

A project management KPI (Key Performance Indicator) template is a document that helps project managers and teams establish and track the most critical metrics to evaluate the progress and success of a project.

Basic project details like name, ID, description, and team members. A list of selected KPIs, each define with clear objectives and measurement criteria.

Target Goals -The targets or benchmarks for each KPI, helping teams understand what success looks like.

Data Sources – Indicating where the data for each KPI is sourced from, whether it’s from project management software, financial records, or other sources.

Frequency of Measurement – How often the KPIs is assess, whether daily, weekly, monthly, or at other intervals.

Responsibilities – Assigning specific team members or roles responsible for collecting, updating, and analyzing the KPI data.

Visual Representations – Charts, graphs, or tables to visualize KPI trends over time.

Action Plans – Space for documenting actions to be taken in response to KPI deviations from targets.

Notes and Comments – A section for additional context or insights related to the KPIs.

Related Template: Project Management Transition Plan Template

What are Main KPI in Project Management Dashboards?

Main KPIs (Key Performance Indicators) in project management dashboards serve as critical metrics to assess project performance, monitor progress, and make data-driven decisions.

  • Project Timeline Adherence – Tracking project milestones and deadlines to ensure the project stays on schedule.
  • Budget Variance – Monitoring the variance between plan and actual project costs to control expenditures effectively.
  • Resource Utilization – Assessing how efficiently team members and resources are uses throughout the project.
  • Task Completion Rate – Measuring the percentage of complete tasks or deliverables compare to the overall project plan.
  • Quality Metric – Evaluating the quality of project deliverables through measures like defect rates or customer satisfaction scores.
  • Risk Management Metrics – Assessing the identification, assessment, and mitigation of project risks to prevent potential issues.
  • Scope Creep – Monitoring changes in project scope to prevent uncontrolled expansion and make-sure project objectives remain intact.
  • Stakeholder Satisfaction – Gathering feedback from stakeholders to gauge their satisfaction with project progress and outcomes.
  • Team Productivity -Measuring the efficiency and productivity of project team members in completing their tasks.
  • Return on Investment (ROI) – Calculating the expected or return on the project investment, particularly in financial terms.
  • Issue and Change Request Tracking – Keeping track of project issues and change requests to address them promptly.

Related Article: Break Even Point Analysis Template in Excel

Project Milestone KPI Dashboard

A project milestone is a significant event or achievement within a project that marks a critical point in its progress. Milestones are used to track and manage a project’s timeline and ensure that it stays on course toward its ultimate goals.

These points are usually set at specific intervals or upon completing essential tasks, serving as markers to evaluate if the project is meeting its objectives and adhering to its schedule. Milestones provide project teams and stakeholders with a clear sense of progress and help in identifying potential issues or delays.

  • It is allowing for timely adjustments and effective project management.
  • They also help in celebrating achievements and keeping project momentum high.

Project Timeline KPI Dashboard

A project timeline is a visual representation or chronological schedule that outlines the key events, tasks, milestones, and deadlines associated with a project.

It serves as a critical planning and management tool, providing a clear and organize view of the project’s progression from start to finish.

A typical project timeline includes the following components:

  • Task List – A comprehensive list of all the activities and tasks require to complete the project.
  • Start and End Dates – The project’s overall duration, indicating when it begins and when it’s expected to be completed.
  • Milestone – Significant events or achievements that mark important points in the project’s timeline, such as project initiation, key deliverables, or phases.
  • Dependencies – Relationships between tasks, indicating which tasks must be completed before others can start.
  • Resource Allocation – Assignments of team members or resources to specific tasks.
  • Critical Path – The sequence of tasks that, if delayed, it may impact the project’s overall timeline.

You can download Performance Improvement Plan Template from here.

Project Charter KPI Dashboard

  • A project charter is a formal document that provides a clear and concise overview of a project’s purpose, objectives, scope, stakeholders, and key constraints.
  • It serves as a foundational document that authorizes the project’s existence and outlines the project manager’s authority.
  • A project charter is essential details such as project goals, deliverables, timelines, budget estimates, and high-level risks.
  • It also identifies key team members and stakeholders, clarifies roles and responsibilities, and establishes the project’s initial boundaries.

By defining the project’s direction and setting expectations, the project charter helps alignment among team members and stakeholder register template, reducing the likelihood of misunderstandings and enhancing the project’s chances of success.

Project Reporting KPI Dashboard

Project reporting refers to the process of collecting, analyzing, and disseminating information about a project’s progress, status, and performance.

It is the regular generation and distribution of reports that provide insights into various aspects of the project,

  1. including milestones achieved
  2. budget utilization
  3. risks,
  4. issues,
  5. And key performance indicators

Project reporting serves to keep stakeholders informed, facilitate decision-making, and enable project managers to track and manage project health. It takes the form of written reports, presentations, dashboards, or visual aids, depending on the audience’s needs.

Effective project reporting ensures transparency, accountability, and the ability to take corrective actions when necessary, ultimately contributing to project success.

Gantt chart KPI Dashboard

A Gantt chart is a widely used project management tool that provides a visual representation of a project’s schedule and tasks over time. Named after its creator, Henry L. Gantt, this chart offers a clear and structure way to plan, monitor, and manage projects.

In a Gantt chart:

Each task or activity is represent as a horizontal bar or block. These bars are arrange along a timeline, display in days, weeks, or months.

  • The length of each bar represents the duration or estimated time require to complete the task.
  • Gantt charts often show task dependencies, indicating which tasks must be completed before others can start.
  • Important project milestones are marking on the chart, helping to track critical events or achievements.
  • Sometimes, Gantt charts include information about resource allocation, indicating who is responsible for each task.

Resource Planner KPI Dashboard

A resource planner, also known as a resource planning tool or software, is a critical component of project management that assists organizations in effectively allocating and managing their resources for projects and tasks.

It is a comprehensive system or application optimize the allocation of various resources, including human resources, equipment, materials, and finances, to ensure projects are execute efficiently and within budget.

Key features of a resource planner include:

Resource Allocation: Assigning the right people and materials to specific tasks based on their availability, skills, and dependencies.

  • Monitoring the workload of individual team members and resources to prevent over allocation or bottlenecks.
  • Providing real-time visibility into resource and project progress.
  • Predicting future resource needs and potential constraints.
  • Managing project costs and ensuring resource allocation aligns with budget constraints.
  • Generating reports and insights to aid decision-making and resource optimization.

The Power of Excel for Project Management KPIs:

Microsoft Excel is a widely used and versatile spreadsheet tool that can be customized to create comprehensive project management KPI dashboards. Here’s why Excel is an excellent choice for managing project KPIs:




Data Collection

Dashboard Design

Automate Updates

How to Project plan using project Management KPI Dashboard

Creating a project plan using a Project Management KPI Dashboard involves several steps to ensure that the project’s goals are define, monitor, and achieve effectively:

  • Define Project Objectives – Clearly outline the project’s objectives, scope, stakeholders, and success criteria. Ensure alignment with organizational goals.
  • Relevant KPIs – Identify the key performance indicators (KPIs) that are most relevant to your project’s success. These align with your project goals and objectives.
  • Baselines and Targets –Establish baseline values for your selected KPIs, representing the starting point for measurement. Set specific targets or benchmarks that define success.
  • Data Collection and Integration –Determine how and where you will collect data for your KPIs. Integrate data sources such as project management software, financial records, or manual data entry.
  • Dashboard Design – Design your Project Management KPI Dashboard, selecting appropriate visualization tools like charts, graphs, and tables to display the KPI data clearly.
  • Data Monitoring and Updating – Regularly monitor and update your dashboard with real-time or periodic data. make-sure data accuracy and consistency.
  • Analyze KPI Trends – Analyze the trends and patterns in your KPI data to identify areas of concern or improvement opportunities.
  • Take Action – Use the insights from your dashboard to take informed actions. Address issues, optimize resources, or make necessary changes to keep the project on track.
  • Communication –Share the dashboard with project stakeholders to maintain transparency and facilitate communication. Ensure that team members understand their roles in achieving KPI targets.
  • Continuous Improvement – Continuously refine your project plan based on the insights gained from the dashboard. Adapt to changing circumstances and ensure that the project remains align with its objectives.

By integrating a Project Management KPI Dashboard excel into your project planning process, you can proactively manage and steer the project toward success by focusing on key metrics and making data-driven decisions.

By providing a structured format, a project management KPI template streamlines the tracking and reporting of project performance, facilitating better decision-making and enhancing project management effectiveness. These templates is customize to suit the specific needs and goals of each project.

You can get complete set of project management tools form Project Plan Excel.


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