Let’s check out multiple project document trackers in multiple formats. Depending on your projects you can use this tracking template in the project life-cycle or project planning phases. After tracking any issue, or track anything requirement you can generate a report accordingly.

In many projects, the Project Documentation Template is a crucial tool. The project must also offer a significant amount of documentation in numerous project/product implementations.

What types of Documents Tracker for Project Documentation?

Documentation is very important in any business, it keeps track all activities is taking place in a project. It serves the manager by making its work as organized.

Project documentation is any type of written material that describes the details about each step taken throughout the project life’s cycle. Good documentation helps with collaboration, training, communication, problem solving of the project. It also contains the project scope, development, planning, assessment, change control and quality assurance report.

There are some essential types of project documentation.

  1. Project Business Case
  2. RACI metrics
  3. Project charter
  4. Work Breakdown Structure
  5. Project communication plan
  6. Risks and issues
  7. Change Request Management
  8. Project schedule

What is a Document Tracker Template? Excel Features

Quality Documentation Tracker Templates

A quality control template is a document that use to record, track and analyze the quality of products or services. Each product or device would be check against this, if any issue are detected your team rectifies them before the product reach the customer.

Making good quality control templates:

  1. Purpose

The template aligns with the quality control process you look to establish, if other features will not be relevant.

  1. Clear layout

This template layout should make accessing, entering and analyzing data straightforward.

  1. Customizable

To suit the specific product, process or service you are monitoring.

  1. Accessibility

The template should be accessible from anywhere or any device, allowing the real time update and feedback.

  1. Instruction

This template is use to clearly check instruct you how to use it.

The project manager and team may efficiently manage all of these document deliverables by listing them, allocating them to different team members or stakeholders for completion, and tracking their progress in the Project Documentation Tracker Excel.


Project team


  • Project owner
  • Team member

Related Template: Project Cost Tracking Template


  • Meeting
  • Project Study
  • Objectives
  • Analysis of Direct Competition
  • Context
  • Analysis of indirect competition
  • Report
  • Presentation
  • Target
  • Proposal Draft
  • Strategy
  • Delivery
  • Presentation for the team
  • Meeting
  • Review
  • Meeting
  • Proposal




  • Review the plan
  • Analysis of data
  • Test
  • Overview
  • Draft
  • Results test
  • Decision


  • Determine the goal
  • Determine the subject
  • Meeting
  • Draft
  • Analysis
  • Success Case
  • Suppliers
  • Drafts
  • Plan
  • Communication

Assigned to




Project Activities


  • Done
  • Ok

Monthly Calendar with Days and Dates

Construction Documentation Tracker Template

These Document Tracker Template Excel can be easily tailored in accordance with different projects. This template includes the following information for a construction project:

  1. Project
  2. Prime Contractor
  3. Architect
  4. Project Manager
  5. Required Documentation

Prior to Pre-Construction Meeting

  • Drawings
  • Specifications
  • Contract Documentation
  • Overall Project Schedule

Change Document Tracker Template

A work breakdown Structure template is a visual representation of all the necessary steps you need to undertake as you work toward accomplish. You will not be able to spent time trying to list all the fundamental milestones.


A WBS is a project management tool that takes a step by step approach to complete large project into several parts. It can be used for projects, programs or initiatives to understand the work which is useful by done a successful produce a deliverable.


  1. It can use to identify potential scope risk in which is a branch or not well define.
  2. It facilitates the quick development of the schedule by allocating the effort estimate.
  3. It provide a visual scope
  4. It can use to identify the communication points
  5. It can use to show and assign accountabilities and responsibilities
  6. It can show the milestone and control points
  7. It provide the way to estimate project costs
  8. It can assist with resource allocation
  9. It can provide a proven and repeatable approach to planning projects
  10. It provides an opportunity to engage the team


  • Product
  • Team
  • Other


  1. Date Identified
  2. Status
  3. Priority
  4. Assigned
  5. Expected Resolution
  6. Action
  7. Impact
  8. Date work begins
  9. Escalation Required
  10. Date Work Resolved

Procurement Document Tracking Template

A procurement excel template aids in facilitating communication between the procurement team and other stakeholders, ensuring that everyone is informed of the procurement process and its status. The template includes the following information:

  1. Project Name
  2. Project Manager
  3. Site
  4. Engineer Procurement Contact
  5. Site Procurement Contact
  6. Project Value
  7. EPCM Procurement Contact
  8. Project Scope
  9. Program/ Schedule
  10. PIP Submission Date
  11. Start on Site
  12. Start of Concept Design
  13. Start of Scheme Design
  14. Class 4 Estimate Plan
  15. Project Completion
  16. Validation/ PQ
  17. Project Drivers/ Business Requirements

Related Template: Project Cost Tracking Template Excel


Issue Document Tracking Template

For project managers looking for a comprehensive, all-in-one problem-tracking system, this issue-tracking template is ideal.

The design provides a dashboard view so you can monitor the specifics and get a sense of the overall situation.

The dashboard offers the following information: the project name, department, and owner; details on the issuing state, including not started, in progress, or closed and priority; status tallies and their percentages.

This template includes information about the finding, department, priority, originator, status, date of opening, date of closing, and any other relevant aspects.

Developers will be able to assess and prioritize the issue when the form has been filled out, then work rapidly to resolve it.

This template includes the following details:

  1. Company
  2. Department
  3. Project Name
  4. Project Manager

Statuses (Tallies in Percentage Pie Chart)


Status Tally

Statuses (Priority Tallies in Percentage Pie Chart)

  • Low
  • Medium
  • High

Status Tally

Issue No

Project Proposal Tracking Documents

Project Proposal template provide tracking that are submitted for consideration as potential projects. It ensures that the submitted ideas are capture but also can track progress through analysis, business causing, reviews and selection process.

When you are using the project proposal tracking documents, you expect that the template is efficiently create and collaboration on proposal project with other team members, organize and store all relevant documents in on centralize location, customize the template to fit your specific needs.

How to use Project proposal for documentation system? 

  1. There are following steps to ensure a successful proposal:
  2. Understand the Project requirements
  3. Research and select a template
  4. Outline the project scope and timeline
  5. Provide an executive summary
  6. Present a cost analysis and ROI


Expiration/Review Date


Linked Documents/References


Audit Trail

File Attachment

Backup/Recovery Information

Security Measures

Compliance Information


Benefits of using a Document Tracker Template

The following areas are where the Spreadsheet template is particularly beneficial:

  • It aids in establishing the project’s objectives.
  • Using this template, you may stand out from the competition in the market.
  • It enables you to get ready for the impending circumstance.
  • This template aids the manager in making decisions for a profitable firm.
  • Additionally, it records every activity and saves it for future training needs.

Related Template: Project Roadmap Template Excel

Key Elements of a Document Tracker Template

The document tracking template in a project’s general format has some common key features. First, you need to provide the project name and ID at the top of the page. The purpose of doing this is to cut down on errors and prevent mixing up several project tracking templates. Then as we continue down, there are spaces to record the following information:

  • Project name
  • Project summary
  • Project category
  • Project Information
  • Project Status
  • Project Start and Finish Date
  • The project’s level of priority

What are the main Documents Tracker Templates for Project Planning?

Project tracking is a process of management method used to track the progress of tasks. By tracking, you can compare actual planning progress and identify issues that may prevent the project from on staying the schedule and budget.


  1. Define your goals and objectives
  2. Clarify stakeholders and roles
  3. Set access metrics
  4. Set your budget
  5. Align on milestones, project dependencies and deliverables
  6. Mention your timeline and schedule
  7. Share your communication plan

 There are six basic planning processing steps

. Identify the problems and opportunities

. Formulating alternative plans

. Inventory and forecasting conditions

. Compare alternative plans

Project tracking in project management helps your streamline processes so you will know what task are precedent to others. It also help you mitigate risk, identify blocker and fix them, meet deadlines. Using this template, the project are moving the team and in going the right direction.

Levels of strategy:

  1. Corporate
  2. Business unit
  3. Functional
  4. Operational

Cost Tracking Template

Cost tracking template determines the project categories for actual and forecast transactions to include in a percentage of the project completion calculation. This percentage show the value is then used to calculate how much revenue is organized.


  1. Analogous estimate
  2. Parametric estimate
  3. Bottom up estimate


  1. Order of Magnitude
  2. Conceptual design
  3. Design Development
  4. Construction Document
  5. Bid

Root Cause Analysis template

Root Cause Analysis finds the root causes problem and helps to identify and implement solutions. RCA digs deeper and finds the underlying issues.

Key Principles:

  1. Focus on its root causes instead correction of symptoms of problem
  2. Focus less on how or why cause the problems
  3. Find cause and effect evidence
  4. Develop an informative action plan
  5. Consider how you can prevent root cause from reoccurring in the future.


  1. Define the problems
  2. Collect your data
  3. Identify possible root causes
  4. Determine the root causes
  5. Implement solutions

Resource Tracker Template

Resource tracker template contains a hierarchy of resources, groups and agent prototypes. It is starting point for creating new resources.


. Layout project tasks and the resources

. Align stakeholders and team members on propose allocation

. Set a budget and track time

. Create forecasts

. Update your resource plan

. Perform a post project analysis

A good resource planner includes “The rates of the people schedule to work on the project.”

Financial Planner Tracker

Financial planning organizing all your accounts in one place, tracking your net worth, understand where your money goes and reduce all unwanted spending.

For personal finances, there are several apps such as Dollar bird, Good budget, budget.

To create a Finance Tracker

  1. Choose simple expense tracker software
  2. Create your finance categories
  3. Create your finance input sheet
  4. Create your finance summary tab
  5. An all in one financial management solution

With this software, firms can manage travel booking, streamlines approvals, automate expense report submission, accelerate reimbursements and track expense claims in real time.


  1. Integration with payment services
  2. Data visualization
  3. Al-power Financial Assistances
  4. Strong security
  5. Manage your Bills
  6. Notifications
  7. User Login

Smart Finance is your assistant in managing personal finances and household budget, organize bills and loan calculations.

How Project Plan Excel Helps Project Managers in using Document Tracker Template?

To conclude, it is safe to say that a document tracker template is an indispensable resource for individuals and organizations seeking to enhance efficiency and simplify document management.

By consolidating document information, encouraging collaboration, and providing insights for analysis, this Document Tracker Template Excel helps users stay organized, meet deadlines, and successfully complete their goals. Embrace the potential of a Document Tracker Template immediately to see how it can revolutionize your document management process.

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